Getting paid, and knowing what it cost
Everything from finishing the job to knowing whether it was worth doing.
The work is done and the quote is finished. This part is the rest of it: the invoice, the money you actually collected, the receipts from the supply house, and the number at the end that tells you whether the job made you anything. Invoicing is on the Free plan. So are the tax receipts worksheet and the accountant export. Business reports, recording payments, job costs and receipt scanning are part of Pro.
Invoices
An invoice screen with a discount line, your payment terms, the totals and the payments you have taken. You can also give refunds and credit notes.
Batch Invoice
Bill a whole group of quoted jobs at once, instead of opening each job one by one.
PaymentsPro Plan
Record cash, e-transfer, cheque or card, with deposits and payment schedules.
Client Payment HistoryPro Plan
What each client has paid and when, so you know who is slow to pay before you quote them again.
Money HubPro Plan
See what is unpaid, what is overdue, what was paid this month and what deposits you are holding, without opening a single job.
Recovery
Finished work that never became an invoice, shown somewhere you will see it.
Job Costs & ProfitPro Plan
What the job cost you and what it brought in, job by job.
Company ExpensesPro Plan
What it costs to run the business (insurance, fuel, the tool you replaced), kept apart from job costs.
Receipt ScanningPro Plan
Take a photo of the receipt and Zeus reads the numbers off it, so you do not have to type them at the counter.
Tax Receipts Worksheet
A sales-tax worksheet with the receipt images attached, ready for your accountant.
ReportsPro Plan
Revenue, Job Profit, Aged (who owes you, and for how long), Tax, Expenses and Inventory Movements.
Accountant Export
Hand your accountant a CSV file, a QuickBooks .IIF file, or a PDF pack.
The actual app
Status, totals and terms on one screen.
A payment recorded the moment you are handed it.
Photograph it once. The paper can live in the glovebox after that.
The numbers you would otherwise be working out again on a Sunday night.
These are real screenshots captured from the Android app people use. Nothing here is a drawing.
Each of these is a real part of the app, with its own screens.
Bill the work you finished, in the same app that recorded it.
An invoice screen with the lines of work, a discount line, your payment terms, the totals and the payments you have taken. You can give a refund or a credit note when something has to be put right. A whole group of quoted jobs can be billed at once, instead of opening each job one by one.
Record what you were actually paid, and the balance updates itself.
Record cash, e-transfer, cheque or the card machine you already use. The invoice balance updates from what you actually collected. Deposits you are holding and payment schedules sit in the same place. Each client keeps a payment history, so you know who is slow to pay before you quote them again.
What one job costs you, kept apart from what the business costs you.
What the job cost you and what it brought in, job by job. What it costs to run the business (insurance, fuel, the tool you replaced) is kept apart from job costs, because it does not belong to any one job. Take a photo of a receipt and Zeus reads the numbers off it, so you do not have to type them at the counter.
The figures your accountant asks for, in a file they can open.
Revenue, Job Profit, Aged, Tax, Expenses and Inventory Movements, plus a sales-tax worksheet with the receipt photos attached to it. Hand it all over as a CSV file, a QuickBooks .IIF file, or a PDF pack.
Your rates, your measurements and your best work are all on the phone, before the client changes their mind.
Before you're hiredA signature that still holds up months later, and a copy of your records that lasts longer than the phone.
The part that matters on a bad dayThe Free Plan is not a trial. It never runs out. You do not have to talk to a salesperson.
Free Plan, no card needed, and it never runs out.
Scan to open the download page on your phone.
ZEUS